Final Band Camp Email

Mr. VanStrien
Uncategorized

Dear Parents, Students and our Band Family at large,

The purpose of this letter is to provide you with the following information: 

  • Review updated camp schedule & check in times that were published last week 
  • Schedule located at the end of this letter
  • Wind players needing their instrument, lyre or supplies should complete this request form 
  • All members need the black band tee shirt – this will serve as our uniform
  • Students needing to order a shirt should- Complete tee shirt order form
  • New logistical information for band camp
  • Arrival and departure procedures – including the check in process & health screening
  • Checklist of items students should bring to camp 

If a student is enrolled in band for the fall semester and is unable to attend band camp for any reason please email the band directors. We understand that every family has varying comfort levels and circumstances. We want to work with every family to create the best experience possible. 

LOGISTICS FOR BAND CAMP

WE ARE NOT PERMITTED TO USE THE BUILDING FOR ANY REASON DURING CAMP. 

Any wind players needing their instrument, reeds, lyre, other musical supplies fill out the google form as soon as possible. Percussionists (drumline and pit) do not need to fill this out. 

https://forms.gle/7nbfUpmgLDh3rEuKA

STUDENTS SHOULD GO TO THE BATHROOM BEFORE ARRIVING AT SCHOOL 

  • Bathrooms located in the stadium will only be available for emergency purposes. 

WE MUST ALL PRACTICE SOCIAL DISTANCING OF 6 FEET AT ALL TIMES. 

  • In circumstances where 6 feet of spacing is not attainable masks must be worn. 

STUDENTS ARE ONLY REQUIRED TO WEAR MASKS WHEN 6 FEET SPACING IS NOT ATTAINABLE. 

  • When not in use, masks can be attached to a lanyard or string and worn around neck. 

STUDENTS MUST COMPLETE THE CHECK IN PROCESS BEFORE ENTERING REHEARSAL. 

  • This includes completing the google form & having their temperature taken.
    More info below

STUDENT ARRIVAL TIMES ARE STAGGERED 

  • More info below

STUDENTS SHOULD BRING THEIR OWN FILLED WATER BOTTLE (LABELED WITH THEIR NAME) AND SUNSCREEN.

  • We will not have the ability to refill water bottles at school
  • Please keep in mind each day is much shorter. 

STUDENTS WILL PLACE THEIR PERSONAL ITEMS IN THEIR ASSIGNED SPOT AROUND THE FIELD

  • See map below
  • Student leaders will help with this
  • This will help maintain distancing.

ALL STUDENTS WILL NEED TO TAKE HOME ALL PERSONAL EQUIPMENT (INSTRUMENT, LYRE/MUSIC, WATER BOTTLE, SUNSCREEN ETC.) AFTER EACH REHEARSAL. 

  • Sousaphone, bari sax, drumline & pit equipment will be the only exceptions. 

WE MUST ADHERE TO THE 100 PERSON LIMIT TO OUTDOOR ACTIVITIES. 

  • There will be some instrument groups rehearsing at a different outdoor campus location to match these numbers with an instructor. 

OUR FIRST DAY (MONDAY), WILL ONLY CONSIST OF BASIC LOGISTICS AND A BONDING ACTIVITY.

  • Please double check the schedule for when to report.

We know students will need their instrument, lyre, music and other supplies. This will give us time to meet these needs. Filling out the google form will help us with this process.

  • After checking in, students should head directly to the marching band field. 

THE BLACK BAND TEE SHIRT WILL SERVE AS OUR UNIFORM FOR NOW. – ORDER FORM

  • All freshmen and current members needing a new shirt need to fill out the order form by Friday, August 7th. 
  • The cost of the shirt is $10. 
  • We are not currently issuing marching band uniforms but this may change. This shirt is worn under the full marching band uniform and serves as our “summer/alternate uniform.”   
  • We use the same tee shirt every year.  
  • Students may pay (but are not required to) when checking in at band camp. It may take several weeks for the order to come in. If a student already owns a shirt they do not need to fill out the form and order a new shirt. 

WE ARE ASKING FOR A $25 BAND DONATION AS OPPOSED TO A FEE

  • We understand that these are financially difficult times for many families.
  • Our fundraising opportunities will be limited – including pushing our Fall chocolate sale to later time
  • This fee helps cover the cost of: purchasing new uniforms (new marching uniforms were purchased in February of 2020), instruments, clinicians/instructors throughout the year, music & drill writing software, awards, pins, administrative supplies and more. 

CHECKS PAYABLE TO: COOPERSVILLE BAND BOOSTERS

ARRIVAL

STUDENTS SHOULD PARK IN THE ATHLETIC PARKING LOT OR BE DROPPED OFF NEAR THE TENNIS  COURTS. (SEE MAP)

  • Upon arrival students will need to check in before entering rehearsal. 

ONLY CURRENT HIGH SCHOOL STUDENT BAND MEMBERS SHOULD BE IN THE CHECK IN LINE

  • This will help with social distancing
  • If you have questions or concerns please contact the directors via email prior to rehearsal.

CHECK IN CONSISTS OF EACH STUDENT FILLING OUT A HEALTH SCREENING & HAVING THEIR TEMPERATURE TAKEN. 

  • Students should fill out the screening via smartphone if possible
  • Health screening form – https://forms.gle/a3q1asbr1spwkehw9
  • Students should begin filling out the screening form while in line. They will submit it after inputting their temperature taken by a staff member. 
  • If students have a fever (temperature above 100.3), cough or any COVID-19 symptoms they should stay home and self isolate. 
  • Paper copies of the health screening are available here & will also be available when you arrive. 
  • Students must maintain social distancing of 6 feet while waiting in the check in line.
  • Students must fill out the health screening each day they attend camp.

DISMISSAL

STUDENTS SHOULD BE PICKED UP NEAR THE BUS LOOP ON THE OPPOSITE SIDE OF THE HIGH SCHOOL. (SEE MAP)

  • This will help maintain social distancing at the end of each rehearsal. 
  • Student drivers are able to go directly back to their car.

ITEMS TO BRING TO CAMP

Instrument & instrument supplies 

Instruments at school including drumline/pit will be issued during the first rehearsal. 

Lyre – (wind players only) – if student has one

Water bottle – filled with water/ice

Sunscreen (or apply before arriving)

Wear comfortable/athletic clothing 

Clothing must be school appropriate

Tennis/gym shoes with socks

Hat/sunglasses – strongly recommended

Mask – have available for when 6 feet spacing is not attainable.

SCHEDULE 

AUG 3 LOGISTICS DAY – STUDENTS ONLY REPORT FOR THEIR SECTIONS DESIGNATED TIME

9:00am -10:00am Woodwinds Only

Check in times for woodwinds 

8:30 – 8:40 – Woodwind Leadership Team Members

8:40 – 8:50 – Flutes, Alto Saxophones 

8:50 – 9:00 – Clarinets, Bass Clar, Tenor/Bari Sax

 

10:45am – 11:45pm Brass

Check in times for brass

10:15 – 10:25 – Brass Leadership Team Members

10:25 – 10:35 – Trumpets, Sousaphones (Tubas) 

10:35 – 10:45 – Trombones, Mellophones ( horns), Baritone

 

1:00pm – 3:00pm Percussion (Drumline & Pit) w/ Mark Lopez  

Check in times for percussion

12:30 – 12:40 –  Percussion Leadership Team Members

12:40 – 12:50 – A-K Last Names

12:50 – 1:00 –  L- Z Last Names

 

AUG 4 & 5 MUSIC AND MARCHING FUNDAMENTALS – All students

9:00am -11:00am

Check in Times

8:30 – 8:40 –  Leadership Team

8:40 – 8:50 – Drumline/Pit, Woodwinds

8:50 – 9:00 – Brass 

 

AUG 6 DRUMLINE ONLY

9:00am -11:00am

Check in times

8:30 – 8:40 – Drumline Leadership 

8:40 – 8:50 – A-K Last Names

8:50 – 9:00 – L – Z Last Names

No rehearsal –  August 7th